Council Minutes Archives
Washington, Kansas
Council Minutes Archives
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This page includes the
previous twelve months' unofficial City Council minutes. For the current
month, please Click Here. July August September October November December REGULAR MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: JANUARY 7, 2008 The Governing Body of the City of Washington, Kansas, met in Regular Session in the usual meeting place in said City on Monday, the seventh day of January, 2008, at 7:00 P.M. with the following members present: Mayor Harold H. Jones Jr.; Council Members Justin Cordry, Tom Dragastin, Meyler Gibbs, Randy Wyatt and Gene Martin. Also present were City Administrator Tim Schook; Dan Thalman, Washington County News, and City Clerk Denise Powell; Clayton and Calvin Portenier, Washington; Zach and Rob Baker, Boy Scout Troop 86. Harold H. Jones Jr. called the meeting to order at 7 p.m. Xerox copies of the minutes of the previous regular meeting of Monday, December 3, adjourned meeting minutes of Monday, December 10, 2007 and Friday, December 28, 2007, were given to each Council Member for review. Council Member Meyler Gibbs moved to approve the minutes as corrected, Council Member Gene Martin seconded the motion for the FR Clothing Policy for lineman rather than Tom Dragastin. Council Member Randy Wyatt seconded the motion. Motion carried. APPROPRIATION ORDINANCE NO. 2008-01 “AN ORDINANCE ALLOWING FOR PAYMENT OF THE CITY’S BILLS AND DEBITS.” Thereupon on motion made by Council Member Randy Wyatt moved for its adoption, that the City Clerk is hereby authorized and directed to issue payroll Check Numbers 3959 through 3998; warrant Check Numbers 34656 through 34697; and Wires -42 through -43 in payment of just bills and claims against the City and debit the appropriate fund for each expenditure. Thereupon Council Member Tom Dragastin seconded the motion. Thereupon the motion carried. ZONING: City Attorney Jason Brinegar stated he has put the zoning ordinance on the back burner. 15/36 PROJECT: City Attorney Jason Brinegar and City Administrator Tim Schook gave an update on the 15/36 project. DISASTER PLAN: Tim Schook, city administrator, said the disaster plan would be ready by spring before storm season. FARM GROUND LEASES: Council Member Randy Wyatt made a motion to renew the farm ground lease for approximately 15.675 acres (??) near the industrial park at $920 annually with Stigge and Sons, Inc. Council Member Meyler Gibbs seconded the motion. Motion carried. Council Member Tom Dragastin moved to present the farm lease as written to Dale Keesecker, Keesecker Agri Business, for approximately 14.19 acres of farm ground at $797 per year. Council Member Justin Cordry seconded the motion. Motion carried. CEREAL MALT BEVERAGE LICENSE: Council Member Meyler Gibbs made a motion to approve the cereal malt beverage license applications for Gambino’s Pizza contingent upon receiving their sales tax number. Council Member Tom Dragastin seconded the motion. Motion carried. GAAP Waiver: Council Member Randy Wyatt moved to adopt Resolution 2008-01, GAAP (Generally Accepted Accounting Principles) Waiver. Council Member Meyler Gibbs seconded the motion. Motion carried. INDIVIDUAL COUNCIL MEMBER COMMENTS: None. RELEASE: City Administrator Tim Schook stated Greg Metz, following his surgery in November, has been released to return to normal work duties. MILEAGE: Council members were given a report on mileage paid to all city employees in 2007. EVALUATIONS: Tim Schook, city administrator stated he would have all employee evaluations done by the end of January. Schook gave evaluation forms for Powell, Hillyer and himself to the Mayor and Council. PERSONNEL POLICY CHANGE: Council Member Tom Dragastin moved to accept changes to amend E-5 of the personnel policy to reflect: SICK LEAVE. Full-time employees shall be entitled to sick leave with pay for absences from illness, injuries, accidents or other physical incapacity, occurring either on or off the job. No employee shall be permitted to use sick leave for any period spent on unauthorized leave. Full-time employees, but not part-time employees, are entitled to sick leave with pay for physical examinations and dental work if he/she has provided at least one (1) day written notice to his/her immediate supervisor and approved by the City Administrator or the City Clerk in the Administrators absence. The employee shall state the reason for leave, doctor or dental, estimated length of time the employee will be away from the job site, date of the appointment, time of the appointment, what time the employee requested to leave, and an estimated time of return to work. Council Member Randy Wyatt seconded the motion. Motion carried. STORM: City Administrator Tim Schook gave a report on the recent storm damage. Schook stated FEMA money is available on debris removal and possibly electrical. The Mayor and Council members reviewed the mutual aid report of those cities giving and receiving aid after the storm. BROWNBACK: Surveys from Senator Sam Brownback were given to the Mayor and each Council Member to complete. DONATION: Duckwall’s gave a donation of $205.39 to the Washington City Ambulance fund. Proceeds were from their cutest baby contest. LEGISLATIVE: Information was given to the Mayor and Council Members about KMU and LKM legislative meetings. Schook stated he is tentatively planning to attend both meetings and if anyone would like to attend let him know. CAPITOL DAY: City Hall Day at the Capitol is January 24. ELECTRIC: Electric rates were discussed. Tim Schook, city administrator, stated as expected rates have gone up. Demand charge went from $2.48 to $3.00 and energy cost is around .53 cents her kilowatt plus transmission bringing wholesale cost of .07 cents per kilowatt. The Power Plant may be generating more during the summer months to shave peak as part of a new energy plan. Schook stated this will benefit our system and the city will get reimbursed through the EMP project. Mayor and Council Members reviewed a spreadsheet from MKEC on the hourly electric costs HOSPITAL: All three transformers were replaced at the hospital due to voltage problems according to City Administrator Tim Schook. ELECTRIC DISTRIBUTION: Barry Finlayson, line distribution superintendent, put together a list of equipment needed to work more safely and efficiently. Council Member Meyler Gibbs made a motion to approve the purchase of a grounding set at a cost not to exceed $1,300. Council Member Randy Wyatt seconded the motion. Motion carried. SEWER: The Council discussed potential upgrades to the city’s mail sewer lift station. An engineering estimate is $265,000 for a new main sewer lift station, which needs to be raised above ground. The City is considering a loan from the Kansas Department of Health and Environment for the project. KDHE will evaluate the local sewer rate and other information to determine the feasibility of the project. The proposed minimum sewer rate would increase from $13 to $15.50 and the user rate would go from $1.00 per 1,000 gallons to $2.05 per 1,000 gallons. Schook stated the increase would be $6-$7 per month for the average customer. Charles Walters has purchased a lot formerly owned by Eunice Dickson on East College Street and plans to build a house there. He would like to connect to the city sewer system. City Administrator Tim Schook suggest tying into First Street but said main extensions require an engineer and KDHE approval. Schook also suggested a sewer district be created and the estimated cost would be $20,000. STREET: City Attorney Jason Brinegar will draw up an ordinance to annex part of U.S. 36 into the City of Washington at the west edge of town so the speed limit can be decreased from 65 mph to 35 mph at the request of Kansas Department of Transportation so the entrance to Gambino’s will conform to their standards. CABIN: Zach Baker, Boy Scout Troop 86, presented a check to the Mayor in the amount of $250 which he raised to help offset expenses towards the restoration of the log cabin. Baker completed the project for his Eagle Scout project. EXECUTIVE SESSION: On motion by Council Member Randy Wyatt that the City Council go into executive session for approximately 15 minutes for attorney-client privilege. From 8:40 p.m. to 8:55 p.m. Council Member Justin Cordry seconded the motion. Thereupon the motion carried unanimously. On motion by Council member Randy Wyatt that the Council reconvenes to the regular session at 8:55 p.m. Thereupon Council Member Meyler Gibbs seconded the motion. Motion carried. EXECUTIVE SESSION: On motion by Council Member Randy Wyatt that the City Council go into executive session for approximately 10 minutes for non-elected personnel. From 9:05 p.m. to 9:15 p.m. Council Member Tom Dragastin seconded the motion. Thereupon the motion carried unanimously. On motion by Council Member Meyler Gibbs that the Council reconvenes to the regular session at 9:15 p.m. Thereupon Council Member Randy Wyatt seconded the motion. Motion carried. Council Member Randy Wyatt made a motion to increase Raymie Jonte’s pay by 50 cents per hour effective the next pay day for completing six month probationary period. Council Member Gene Martin seconded the motion. Motion carried. COMMUNITY SERVICE: The Mayor and Council will give $50 in Chamber script to Iris Gould in recognition of her community service. CITY ATTORNEY COMMENTS: None. ADJOURNMENT: Council Member Meyler Gibbs moved to adjourn. Council Member Randy Wyatt seconded the motion. Motion carried. REGULAR MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: FEBRUARY 4, 2008 The Governing Body of the City of Washington, Kansas, met in Regular Session in the usual meeting place in said City on Monday, the fourth day of February, 2008, at 7:00 P.M. with the following members present: Mayor Harold H. Jones Jr. Council Members Randy Wyatt, Justin Cordry, Tom Dragastin, Meyler Gibbs and Gene Martin. Not present: None. Also present were City Administrator Tim Schook; City Clerk Denise Powell; Pat Cox, BG Consultants; Jason Brinegar, City Attorney; Bill Hays, Washington County News; Caroline Yungeberg, Tony and Gina Miller, Jerry Scheve, Dale Bond, Leca Good, Shirley Marrs and Sharon Huband, Pool Committee; Glenda Uhlrich, Washington, mobile home for day care. Mayor Harold H Jones Jr. called the meeting to order at 7 p.m. Xerox copies of the minutes of the previous regular meeting of Monday, January 7, 2008, were given to each Council Member for review. Council Member Meyler Gibbs moved to approve the minutes as amended. Correction to be, The Power Plant may be generating more during the summer months to shave peak demand as part of the new EMP project. Council Member Randy Wyatt seconded the motion. Motion carried. APPROPRIATION ORDINANCE NO. 2008-02 “AN ORDINANCE ALLOWING FOR PAYMENT OF THE CITY’S BILLS AND DEBITS.” Thereupon on motion made by Council Member Tom Dragastin moved for its adoption, that the City Clerk is hereby authorized and directed to issue payroll Check Numbers ____ through ____; warrant Check Numbers _____ through _____; and Wires ___ through ___ in payment of just bills and claims against the City and debit the appropriate fund for each expenditure. Thereupon Council Member Justin Cordry seconded the motion. Thereupon the motion carried. SEWER: Pat Cox, BG Consultants, visited with the Mayor and Council about repairs to the sewer lift station. Cox said the lift station needs to be brought above grade, an emergency generator needs to be added as well as a telemetry system to notify personnel in an emergency. The old well will have to be abandoned also. City Administrator Tim Schook stated the City crews will do as much of the work as possible. Cost estimate is approximately $240,000 according to Cox. Cox stated a decision on the financing needs to be made in order for the project to proceed. Options are a new loan through KDHE, adding to the existing loan with KDHE or a loan through a local financial institution. Cox state the loan through KDHE has a fixed rate (January’s at 2.66%) and can be paid off early. Council asked that a request for proposal be put together and sent to the local financial institutions. There was discussion about adding the new sewer district on the northeast part of the City to the loan. Cox stated easement cost for that project would not be eligible for financing through the KDHE loan. Council decided not to combine the two projects as it would slow the sewer lift project down. POOL: Caroline Yungeberg, Tony and Gina Miller, Jerry Scheve, Dale Bond, Leca Good, Shirley Marrs and Sharon Huband, pool committee members, presented a revised design and proposal. They asked the Council if the 1% sales tax question, revenue to be used to fund the pool, could be placed on the ballot. A meeting with Rick Ensz, financial advisor, the Council and pool committee will be scheduled. MOBILE HOME: Glenda Uhlrich, Washington, visited with the Council about putting a mobile home, to be used as a licensed day care with preschool curriculum, on Lot 4 in Block 1 of Emmons Addition in the City of Washington. Uhlrich stated she will continue the day care in her home for children birth to age two, and three, four and five year olds would be moved to the mobile home. Uhlrich completed the application for permit January 25, 2008, and has paid the permit fee of $20. As required by ordinance, the Governing Body is required to notify landowners within 300 fee of the proposed location. Letters were mailed Tuesday, January 29, 2008, and landowners have five days to respond. No action was taken. ZONING: City Attorney Jason Brinegar stated he can begin work on the zoning policy and make it a long term project. Council Member Tom Dragastin said it is a project that needs to be addressed and done. Brinegar will work on the policy and review it with the Council in October or November. 15/36 PROJECT: On motion by Council Member Meyler Gibbs that the City Council go into executive session for approximately 10 minutes for land acquisition and attorney-client privilege. From 10:04 p.m. to 10:14 p.m. Council Member Randy Wyatt seconded the motion. Thereupon the motion carried unanimously. On motion by Council Member Meyler Gibbs that the Council reconvenes to the regular session at 10:14 p.m. Thereupon Council Member Justin Cordry seconded the motion. Motion carried. Council Member Randy Wyatt moved to approve spending not to exceed $89,300 for the purpose of relocation of the John and Ruth Gaines house and an additional $7,650 for the purchase of right-of-way. Council Member Gene Martin seconded the motion. Motion carried. DISASTER PLAN: City Administrator Tim Schook reported the County has an upcoming meeting in March to update their disaster plan and ours will encompass their plan. B STREET PROJECT: Washington County Commissioners will meet with the Washington City Council at 7:10 p.m. Monday, March 3 to discuss the B Street project. FIREFIGHTER’S RELIEF FUND: Council Member Meyler Gibbs moved to authorize the Mayor to sign the Declaration for participation in the Firefighters Relief Fund for 2008. Council Member Justin Cordry seconded the motion. Motion carried. KANSAS MORTGAGE REVENUE BOND PROGRAM: Council Member Justin Cordry moved to adopt Resolution 2008-2 and the Cooperation Agreement with Sedgwick County, Kansas and Shawnee County, Kansas. Council Member Tom Dragastin seconded the motion. Motion carried. Council Member Randy Wyatt abstained. Whereas, Resolution 2008, A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF WASHINGTON, KANSAS, (THE “COOPERATING JURISDICTION”) AUTHORIZING THE EXECUTION OF A COOPERATION AGREEMENT PURSUANT TO THE KANSAS LOCAL RESIDENTIAL HOUSING FINANCE LAW, K.S.A. 12-5219 ET SEQ., AS AMENDED, BETWEEN THE COOPERATING JURISDICTION AND SEDGWICK COUNTY, KANSAS AND SHAWNEE COUNTY, KANSAS (JOINTLY, THE “ISSUERS”), AUTHORIZING THE ISSUERS TO EXERCISE, ON BEHALF OF THE COOPERATING JURISDICTION, THE AUTHORITY AND POWERS CONFERRED BY THE KANSAS LOCAL RESIDENTIAL HOUSING FINANCE LAW IN CONNECTION WITH THE ISSUANCE OF SINGLE FAMILY MORTGAGE REVENUE BONDS. Whereas, COOPERATION AGREEMENT PURSUANT TO THE KANSAS LOCAL RESIDENTIAL HOUSING FINANCE LAW, K.S.A. 12-5219 ET SEQ., AS AMENDED, BETWEEN SEDGWICK COUNTY, KANSAS AND SHAWNEE COUNTY, KANSAS (JOINTLY, THE “ISSUERS”), AND THE CITY OF WASHINGTON, KANSAS (THE “COOPERATION JURISDICTION”), AUTHORIZING THE ISSUERS TO EXERCISE, ON BEHALF OF THE COOPERATING JURISDICTION, THE FINANCE LAW IN CONNECTION WITH THE ISSUANCE OF SINGLE FAMILY MORTGAGE REVENUE BONDS. CITY TO BE 150 YEARS OLD: City Clerk Denise Powell informed the Council that in the year 2010 the City of Washington will be 150 years old. REGIONAL CLERK’S MEETING: The City of Washington will host the Regional City Clerk’s meeting Thursday, February 21 at the Emergency Services Building.. Council Member Tom Dragastin made a motion to approve the purchase of a meal for those city clerks attending. Council Member Meyler Gibbs seconded the motion. Motion carried. FEMA: Tim Schook, city administrator, informed the Council there would be a Federal Emergency Management Agency (FEMA) kickoff meeting Wednesday, February 13 at the Emergency Services Building. SOFTWARE: Council Member Randy Wyatt made a motion to authorize Mayor Harold H. Jones, Jr. to sign the Annual Peopleware Agreement in the amount of $3,040 with Computer Information Concepts, Greeley, Colorado. Council Member Justin Cordry seconded the motion. Motion carried. MAYOR’S APPOINTMENT: Council Member Meyler Gibbs moved to accept the Mayor’s appointment of Pat Linenberger to a four year term, April 1, 2008 through March 31, 2011, to the Housing Authority. Council member Randy Wyatt seconded the motion. Motion carried. INDIVIDUAL COUNCIL MEMBER COMMENTS: Council Member Meyler Gibbs reported Cedar Hills Golf Course Board would like to buy a golf cart from Don Imhoff and sell raffle tickets for $10 each to raise money for the course. The Golf Course board is also looking at a lease purchase agreement through the City for a piece of equipment, according to Gibbs. Council Member Randy Wyatt stated he has been approached by an individual with zoysia grass and asked if there is a burn ordinance in place allowing homeowners to burn the grass. City Administrator Tim Schook stated at this time there is not. Schook and City Attorney Jason Brinegar will work on an ordinance. Council Member Justin Cordry asked about the City doing something to help get a certified preschool in Washington. EMPLOYEE: Council Member Justin Cordry made a motion to increase Dennis Stigge’s pay by 50 cents per hour effective the pay period beginning February 23, 2008. Council Member Gene Martin seconded the motion. Motion carried. ELECTRIC DISTRIBUTION: Council Member Justin Cordry approved Raymie Jonte attending the four year Merchant Training Program for lineman at a cost of $600 per year. Council Member Randy Wyatt seconded the motion. Motion carried. The final cost of the crimp tool approved last month was $1801.79, according to Tim Schook, city administrator. VOLTAGE: Capacitor banks have been installed at the industrial site which gave the needed boost on voltage. However, when the bean plant shuts down it spikes voltage at Bradford Built and causes problems with their laser cutters. The City is currently looking into controllers for these cap banks. LEASE: City Administrator Tim Schook informed the Council he has been contacted by Joyce Cobb, agent for Crossroads Wireless, about leasing space on the water tower for around $900 per month for the purpose of installing a cell phone antenna. It would also require space for a small shed approximately 10’x15’ to be located at the bottom of the tower. Schook stated he will have City Attorney Jason Brinegar review the contract. ELECTRIC: Tim Schook, city administrator, said he hope to have the Jeffrey Energy contract completed by March 1, 2008, as part of the EMP 2 project. Sunflower has completed all communications installations to be compliant with SPP, which would allow the city’s data to be compiled by KMEA and Rainbow. Rainbow Energy will start facilitating in April if all approvals get completed. In order for EMP 2 to operate efficiently and to avoid late penalties, the member cities through KMEA will need to have a line of credit. It will require all cities put a deposit down of 10% of their city’s largest bill held by KMEA in an interest bearing account. A yearly report will be sent out by KMEA to all the cities involved. The City of Washington’s portion will be approximately $15,000 and will be collected over a six month period. KMEA has been asked to provide us with a simple agreement or memorandum of understanding as to these deposited funds by each city. To minimize the chances of having to call on this line of credit is the need to pay the monthly bill electronically. KMEA and the cities are working on the best approach for payment.. WIND ENERGY: City Administrator Tim Schook said he is finishing up the wind regulations He hoped to have it ready for approval at the March council meeting. SEWER RATES: Council members reviewed a proposed ordinance to increase sewer rates. No action was taken. ORDINANCE NO. 718: There came on for consideration an Ordinance entitled: ORDINANCE NO. 718 AN ORDINANCE ANNEXING LAND TO THE CITY OF WASHINGTON, KANSAS; said Ordinance No. 718 was read in full, considered and discussed, thereupon Council Member Meyler Gibbs moved for its adoption and Council Member Justin Cordry seconded the motion. Thereupon the Mayor declared Ordinance No. 718 duly adopted and passed unanimously by all Council Members present, and the Mayor directed that said Ordinance No. 718 be published in the Washington County News on Thursday, February 7, 2008, as provided by the Ordinance. STATE SURPLUS: Street Superintendent is interested in purchasing a planer attachment for the skid loader and a self propelled/driveable sweeper from State Surplus. Asking price for the planer is $1,800 and the sweeper $3,500. City Administrator Tim Schook stated he asked Metz to negotiate a lower price. No action taken. Schook said they were also looking at a dump truck for parts as a transmission is needed for the 1991 International and the bed is bad in the Kodiak. ORDINANCE NO. 719: There came on for consideration an Ordinance entitled: ORDINANCE NO. 719 AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF WASHINGTON, KANSAS; CHAPTER VI FIRE PROTECTION, ARTICLE 4 STRUCTURES DAMAGED BY FIRE, EXPLOSION, OR WINDSTORM said Ordinance No. 719 was read in full, considered and discussed, thereupon Council Member Tom Dragastin moved for its adoption and Council Member Randy Wyatt seconded the motion. Thereupon the Mayor declared Ordinance No. 719 duly adopted and passed unanimously by all Council Members present, and the Mayor directed that said Ordinance No. 719 be published in the Washington County News on Thursday, February 14, 2008, as provided by the Ordinance. ADJOURNMENT: Council Member Tom Dragastin moved to adjourn until Noon Thursday, February 7, 2008. Council Member Meyler Gibbs seconded the motion. Motion carried. ADJOURNED MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: FEBRUARY 7, 2008 The Governing Body of the City of Washington, Kansas, met in Adjourned Session in the usual meeting place in said City on Thursday, the seventh day of February, 2008, at 12 Noon with the following members present: Mayor Harold H. Jones Jr. Council Members Randy Wyatt, Tom Dragastin, Meyler Gibbs and Gene Martin. Not present: Council Member Justin Cordry. Also present was City Clerk Denise Powell. MOBILE HOME: Councilman Gene Martin moved to approve the placement of a 16’x80’ mobile home as shown by photographs presented by Glenda Uhlrich onto Lot 4, Block 1 of Emmons Addition to the City of Washington so long as the mobile home is used exclusively for daycare/preschool purposes and no other purpose. Council Member Meyler Gibbs seconded the motion. Motion carried. SEWER: Council members discussed funding of the sewer project. After contacting both local banks, it was decided to proceed with funding from KDHE. ADJOURNMENT: Council Member Meyler Gibbs moved to adjourn. Council Member Randy Wyatt seconded the motion. Motion carried. SPECIAL MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: FEBRUARY 19, 2008 The Governing Body of the City of Washington, Kansas, met in Special Session at the Emergency Services Building, 900 D Street, Washington, Kansas, in said City on Tuesday, the nineteenth day of February, 2008, at 5 p.m. with the following members present: Mayor Harold H. Jones Jr. Council Members Randy Wyatt, Tom Dragastin, , Justin Cordry and Gene Martin. Council Member Meyler Gibbs arrived at 5:10 p.m. Not present: None. Also present was City Clerk Denise Powell; Rick Ensz, financial advisor and bond underwriter with Cooper, Malone & McClain; City Administrator Tim Schook; Grayson Votipka, Washington; Charlie Talbot, Jerry Scheve, Dale Bond, Cheri Jonte, Caroline Yungeberg, Shirley Marrs and Tony Miller, pool committee members. POOL: Rick Ensz, financial advisor and bond underwriter with Cooper, Malone & McClain, reviewed financing options for a new pool with the Mayor, Council and pool committee members. Ensz gave a financial advisory proposal to the governing body for review. ADJOURNMENT: Council Member Meyler Gibbs moved to adjourn. Council Member Randy Wyatt seconded the motion. Motion carried.
REGULAR MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: MARCH 3, 2008 The Governing Body of the City of Washington, Kansas, met in Regular Session in the usual meeting place in said City on Monday, the third day of March, 2008, at 7:00 P.M. with the following members present: Mayor Harold H. Jones Jr. Council Members Randy Wyatt, Justin Cordry, Tom Dragastin, Meyler Gibbs and Gene Martin. Not present: None. Also present were City Administrator Tim Schook; City Clerk Denise Powell; Jason Brinegar, City Attorney; Dan Thalmann, Washington County News; Rick Ensz, financial advisor and bond underwriter with Cooper, Malone & McClain; Kathy Fritz, Deputy Clerk; David Willbrant, Public Works Administrator; Commissioners Gene Helms; Allison Mueller and Marcia Funke; James Mueller, Greenleaf; Chris L’Ecuyer, Washington Mayor Harold H Jones Jr. called the meeting to order at 7 p.m. Xerox copies of the minutes of the previous regular meeting of Monday, February 4, 2008, adjourned meeting minutes, Feb. 7, 2008 and special meeting minutes Feb. 19 and Feb. 29, 2008, were given to each Council Member for review. Council Member Gene Martin moved to approve the minutes as written. Council Member Tom Dragastin seconded the motion. Motion carried. APPROPRIATION ORDINANCE NO. 2008-03 “AN ORDINANCE ALLOWING FOR PAYMENT OF THE CITY’S BILLS AND DEBITS.” Thereupon on motion made by Council Member Randy Wyatt moved for its adoption, that the City Clerk is hereby authorized and directed to issue payroll Check Numbers 4065 through 4108; warrant Check Numbers 34796 through 32277; and Wires -49 through -50 in payment of just bills and claims against the City and debit the appropriate fund for each expenditure. Thereupon Council Member Justin Cordry seconded the motion. Thereupon the motion carried. B STREET PROJECT: The Council and Washington County Commissioners discussed the condition and repairs of B Street. The City and County are willing to work together and discussed funding options. POOL: Council Member Justin Cordry moved to retain the services of Cooper Malone McClain as financial advisor for the pool project. Council Member Tom Dragastin seconded the motion. Motion carried. The next step will be to identify bond counsel. ZONING: City Attorney Jason Brinegar stated he will have a zoning proposal for the October or November Council meeting. 15/36 PROJECT: City Attorney Jason Brinegar gave an update of the 15/36 project. He informed the Council they need to assist in finding a place for the Gaines’ to rent and it needs to be pet friendly. SEWER: There came on for consideration an Ordinance entitled: ORDINANCE NO. 720 AN ORDINANCE AMENDING CHAPTER XIII, ARTICLE 3, SECTION 309 OF THE CODE OF THE CITY OF WASHINGTON, KANSAS 1985 RELATING TO THE RATES TO BE CHARGED EACH USER OR CONTRIBUTOR FOR THE USE OF THE SEWER SYSTEM OF THE CITY OF WASHINGTON, KANSAS said Ordinance No. 720 was read in full, considered and discussed, thereupon Council Member Randy Wyatt moved for its adoption and Council Member Meyler Gibbs seconded the motion. Thereupon the Mayor declared Ordinance No. 720 duly adopted and passed unanimously by all Council Members present, and the Mayor directed that said Ordinance No. 720 be published in the Washington County News on Thursday, March 6, 2008, as provided by the Ordinance. City Administrator Tim Schook stated BG Consultants, Inc., is moving forward with financing through KDHE for the sewer lift station project. DISASTER PLAN: Tim Schook, city administrator, stated the County has a meeting in March to update their disaster plan and the City’s will encompass their plan. BURNING: City Administrator Tim Schook, City Attorney Jason Brinegar and Fire Chief Mike Hattesohl will work on an ordinance which would allow burning of zoysia grass. FAIR HOUSING PROCLAMATION: The Month of April is Fair Housing Month. Council Member Meyler Gibbs made a motion authorizing the Mayor to sign the Proclamation declaring April as Fair Housing Month. Council Member Randy Wyatt seconded the motion. Motion carried. PERSONNEL POLICY: Council Member Tom Dragastin made a motion to amend Article O of the personnel policy to state that all salaried employees must live within the city limits of Washington and all hourly fulltime employees live within a five mile radius of the City of Washington, any wishing to live further than a five mile radius must be approved by the Council. Council Member Meyler Gibbs seconded the motion. Motion carried. RESIGNATION: Council Member Gene Martin made a motion to accept the resignation of City Administrator Tim Schook effective on or around April 25, 2008. Council Member Justin Cordry seconded the motion. Motion carried. SUMMER HELP: Council members discussed hiring up to four summer employees for the summer of 2008 as long as this doesn’t set a standard as in the past only two have been hired. CROSSROADS WIRELESS: Council Member Justin Cordry made a motion to enter into a lease agreement with Corssroads Wireless Holding, LLC at a rate of $900 per month plus 5% renewal. Council Member andy Wyatt seconded the motion. Motion carried. OLD AIRPORT HANGAR: Council members asked City Attorney Jason Brinegar to draw up a lease for Tim Pinnick wherere his Quonset sets on city property. SAFE ROUTES TO SCHOOL: Council Member Tom Dragastin moved to adopt Resolution 2008-3. Council Member Justin Cordry seconded the motion. Motion carried. Whereas, Resolution 2008-3, A RESOLUTION DECLARING THE ELIGIBILITY OF THE CITY OF WASHINGTON, KANSAS, TO SUBMIT AN APPLICATION TO THE KANSAS DEPARTMENT OF TRANSPORTATION FOR USE OF SAFE ROUTES TO SCHOOLS FUNDS SET FORTH BY SAFETEA-LU FOR THE SAFE ROUTES TO SCHOOLS PROJECT IN WASHINGTON, KANSAS, AND AUTHORIZING THE MAYOR TO SIGN THIS APPLICATION. HOUSING DEMOLITION: Council members signed an application for housing demolition for Billy Shaffer’s house located at 213 North B Street. Tim Schook, city administrator, stated he is waiting on the bid for an excavator. INDUSTRIAL PARK FARM GROUND: Raymond Bott informed City Administrator Tim Schook the land adjoining the city’s industrial park is to be auctioned. ECONOMIC DEVELOPMENT: Washington County Development Corporation president has visited with Tim Schook, city administrator, about a business wishing to locate at the city’s industrial park. Schook stated he is being told the company would like to do a lease purchase similar to what was done with Bradford Built. Schook said he has asked that the individual contact him and also asked for a business plan. Brad and Donna Portenier would like the land north of their main shop and west of the paint shop. Schook stated he anticipates Portenier’s paying of their lease purchase and would like that land deeded to them. Council members agreed they will continue to work with them. ELECTRIC: No action was taken by the Council on drawing up an energy savings program involving buying compact fluorescent light bulb at $2.13 each. City Administrator Tim Schook updated the Council on EMP2. Schook stated the base load contract is finished and on its way for the KCC for approval. KMEA will be drafting contracts with each city for their portion of this 30MW of base load. Council Member Randy Wyatt made a motion to approve the EMP2 Participant Escrow Agreement. Council Member Meyler Gibbs seconded the motion. Motion carried. This agreement is for the deposit required by M&I Bank for the 10% deposit (of the largest yearly bill) letter of credit required so that there will be no chance of any penalties in the future. City of Washington’s share will be $15,000. Schook reported Line Superintendent Barry Finlayson is currently pricing wood, steel and concrete poles to put along Highway 36 as part of the 15/36 project. DIGGER TRUCK: According to Tim Schook, city administrator, Line Superintendent Barry Finlayson would like to continue looking for a digger truck with a price range in mind. The Council stated they would like a bargain. WIND GENERATION: An ordinance for wind generation regulations will be ready for the April Council meeting according to City Administrator Tim Schook. WATER: Stage 1 disinfection rule/plan has been in place for several years according to Tim Schook, city administrator. However, Schook is not sure if it was ever formally adopted by the council. Council Member Randy Wyatt made a motion to adopt Stage 1 Disinfection Rule/Plan for Water. Council Member Meyler Gibbs seconded the motion. Motion carried STREET: The transmission is out of the 1991 International dump truck. Street Superintendent Greg Metz has pulled it out and sent it to Inland Truck for repair. The approximate cost for repair will be $3,500. Metz would like to change the rear gear so the transmission will be under less stress. EQUIPMENT: Council Member Gene Martin made a motion to spend up to $4,240 for a sweeper and milling attachment from Kansas Surplus. Council Member Justin Cordry seconded the motion. Motion carried. INDIVIDUAL COUNCIL MEMBER COMMENTS: Council Member Randy Wyatt asked about when the second limb pickup from the ice storm will be completed. Schook stated he hoped it would be completed by the end of March. Wyatt also asked about the sirens. The sirens are up but the radio controllers are not in. Council Member Justin Cordry stated some residents on the west side of town have been having problems with their water. Schook stated he would look into the issue. Mayor Harold H. Jones Jr. had a letter from Dana and Jay Kern who would like the free lot on west fourth street. A formal application must be filed for the council to review. EXECUTIVE SESSION: On motion by Council Member Meyler Gibbs that the City Council go into executive session for approximately 5 minutes for attorney-client privilege. From 10:50 p.m. to 10:55 p.m. Council Member Randy Wyatt seconded the motion. Thereupon the motion carried unanimously. On motion by Council Member Meyler Gibbs that the Council reconvenes to the regular session at 10:55 p.m. Thereupon Council Member Randy Wyatt seconded the motion. Motion carried. Council Member Meyler Gibbs asked City Administrator Tim Schook if he was still attending the Certified Public Manager Program. Schook stated he was and the City of Washington will not have to pay for the class. ADJOURNMENT: Council Member Meyler Gibbs moved to adjourn. Council Member Tom Dragastin seconded the motion. Motion carried. SPECIAL MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: MARCH 26, 2008 The Governing Body of the City of Washington, Kansas, met in Special Session in the usual meeting place in said City on Wednesday, the twenty-six day of March, 2008, at 5:00 P.M. with the following members present: Council Members Randy Wyatt, Justin Cordry, Tom Dragastin, Meyler Gibbs and Gene Martin. Not present: Mayor Harold H. Jones Jr. Also present were City Administrator Tim Schook; City Clerk Denise Powell; Jason Brinegar, City Attorney; Dan Thalmann, Washington County News; Rick Ensz,, Cooper Malone McClain, Inc.; J.T. Klaus, Triplett, Woolf & Garretson, LLC; Kevin Cowan, Gilmore & Bell. Council President Meyler Gibbs called the meeting to order at 5 p.m. BOND COUNSEL: The Council interviewed bond counsel of J.T. Klaus, Triplett, Woolf & Garretson, LLC; and Kevin Cowan, Gilmore & Bell. Council Member Tom Dragastin made a motion to retain Gillmore & Bell as bond counsel for the pool project at a maximum cost of $7,000. Council Member Justin Cordry seconded the motion. Motion carried. INDUSTRIAL PARK FARM GROUND: Council Member Randy Wyatt moved to approve the assignment of lease as presented to James V. Cole on farm ground at the industrial park. Council Member Justin Codry seconded the motion. Motion carried. B STREET PROJECT: The Council discussed financing options of one-fourth cent sales tax, special assessment and a city at large assessment for the B Street project. City Administrator Tim Schook stated Tom Bennet of BG Consultants will have a cost estimate for an engineering study at the April Council meeting. ADJOURNMENT: Council Member Gene Martin moved to adjourn. Council Member Randy Wyatt seconded the motion. Motion carried. REGULAR MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: APRIL 2, 2007 The Governing Body of the City of Washington, Kansas, met in Regular Session in the usual meeting place in said City on Monday, the second day of April, 2007, at 7:00 P.M. with the following members present: Mayor Travis L. Kier; Council Members Tom Dragastin, Randy Wyatt, Dawn Kramer, Meyler Gibbs and Roxanne Schottel. Absent: Council: None. Also present were City Administrator Tim Schook; City Clerk Denise Powell; Jason Brinegar, attorney; Bill Hays, Washington County News; Harold Jones, Randy Tiffany, Justin Cordry, Gene Martin and Paul Drush; Terry Morse, power plant superintendent; Ed Henry, KSDS; Dan and Sarah Tabler, Haddam. Mayor Travis Kier called the meeting to order at 7 p.m. Xerox copies of the minutes of the previous regular meeting of Monday, March 5, 2007, were given to the Mayor and each Council Member for review. Council Member Gibbs moved to approve the minutes as amended, adding Randy Tiffany as present at the meeting. Council Member Roxanne Schottel seconded the motion. Motion carried. APPROPRIATION ORDINANCE NO. 2007-4 “AN ORDINANCE ALLOWING FOR PAYMENT OF THE CITY’S BILLS AND DEBITS.” Thereupon on motion made by Council Member Tom Dragastin moved for its adoption, that the City Clerk is hereby authorized and directed to issue payroll Check Numbers 3440 through ____; warrant Check Numbers 33761 through ____; and Wires -23 through ___ in payment of just bills and claims against the City and debit the appropriate fund for each expenditure. Thereupon Council Randy Wyatt seconded the motion. Thereupon the motion carried. FREE LOTS: Ed Henry, KSDS, made a request for property north of the Emergency Services Building to build a duplex. Council Member Meyler Gibbs moved to rescind a motion of the February 5, 2007 council minutes offering Greg Knedlik Lots 20 through 24 in Block 10 in Railroad Addition in the City of Washington. Council Member Randy Wyatt seconded the motion. Motion carried. Council Member Meyler Gibbs made a motion to deed KSDS, Inc. Tract 1 – A tract of land located in Block 10 and the adjacent abandoned railroad right-of-way to the south all in Railroad Addition to the City of Washington, Kansas. Said tract being more fully described as follows: BEGINNING at the Northwest (NW) corner of Lot 24 in said Block 10, said point being marked with a ½”x30” rebar with plastic cap; THENCE Southeasterly (Az 115 degrees 28’ 16”) along the North line of said Block 10 for 50.00 feet to a ½”x30” rebar with plastic cap; THENCE Southerly (Az 179 degrees 32’ 58”) for 145.00 feet to a ½”x30” rebar with plastic cap; THENCE Northwesterly (Az 295 degrees 28’ 16”) for 50.00 feet to a ½”x30” rebar with plastic cap, said point being on the east right-of-way line of “D” Street; THENCE Northerly (Az 359 degrees 32’ 58”) along said right-of-way for 145.00 feet to the POINT OF BEGINNING. Containing 0.15 Acres more or less; Greg and Beth Knedlik Tract 2 – A tract of land located in Block 10 and the adjacent abandoned railroad right-of-way to the south all in Railroad Addition to the City of Washington, Kansas. Said tract being more fully described as follows: STARTING at the Northwest (NW) corner of Lot 24 in said Block 10; THENCE Southeasterly (Az 115 degrees 28’ 16”) along the North line of said Block 10 for 50.00 feet to the POINT OF BEGINNING, said point being marked with a ½”x30” rebar with plastic cap; THENCE continuing Southeasterly (Az 115 degrees 28’ 16”) along North line of Block 10 for 190.00 feet to a ½”x30” rebar with plastic cap; THENCE Southerly (Az 179 degrees 32’ 58”) for 145.00 feet to a 1/2'”x30” rebar with plastic cap; THENCE Northwesterly (Az 295 degrees 28’ 16”) for 190.00 feet to a ½”x30” rebar with plastic cap; THENCE Northerly (Az 359 degrees 32’ 58”) for 145.00 feet to the POINT OF BEGINNING. Containing 0.57 Acres more or less; and Anderson Automotive Tract 3 – A tract of land located in Block 10 in Railroad Addition to the City of Washington, Kansas. Said tract being more fully described as follows: STARTING at the Northwest (NW) corner of Lot 24 in said Block 10; THENCE Southeasterly (Az 115 degrees 28’ 16”) along the North line of said Block 10 for 240.00 feet to the POINT OF BEGINNING, said point being marked with a ½”x30” rebar with plastic cap; THENCE Southerly (Az 179 degrees, 32’ 58”) for 89 feet to a ½”x30” rebar with plastic cap; THENCE Northwesterly (Az 295 degrees, 28’ 16”) for 113.00 feet to a ½”x30” rebar with plastic cap; THENCE Northerly (Az 359 degrees, 32’ 58”) for 89 feet to the POINT OF BEGINNING. Containing 0.21 Acres more or less. Council Member Tom Dragastin seconded the motion. Motion carried. FREE LOT: Dan and Sarah Tabler, Haddam, asked to set up their food wagon on the free lot located in the 100 Block of East Third Street. Council members agreed the wagon didn’t fit in with the criteria set forth for commercial property, which is to secure businesses which will construct a permanent building and provide several jobs. No action taken. LEGAL COUNSEL: The Council received a proposal from the law firm of Galloway, Wiegers and Brinegar to serve as the city’s legal counsel. Council members asked that the law firm of Ryan & Mullin, LLC, be contacted to submit a fee schedule and proposal for legal counsel also. AMBULANCE: City Administrator Tim Schook stated a letter had been sent to each ambulance services governing body requesting to meet about increased funding from the County. At Council time he had only heard from one but expected to hear from others later this month after their Council meetings. EARLY REITREMENT: Council Member Roxanne Schottel made a motion to accept the written notification for early retirement of Jerry Pierce effective June 1, 2007; August Dusin effective July 1, 2007; and Melvin Brungardt effective July 1, 2007, upon contingency letter from Jason Brinegar, attorney. Council Member Tom Dragastin seconded the motion. Motion carried. UTILITY BILLING: The utility billing code was not ready for review. ZONING: Zoning ordinance was not ready for review. 15/36 PROJECT: Jason Brinegar, attorney, stated he has visited with a contact person at the state level and also Ray Shinn on the appraisal. Brinegar stated he will meet with Eric Dietcher from the State in two weeks. City Administrator Tim Schook stated power poles will need to be moved for city utilities. Schook stated he was working with Mike Schmaderer of Mid-States Energy Works, Inc., to find alternative ways to reroute the lines and cut cost from $56,000 to $40,000. BLIGHTED PREMISE: Jason Brinegar, legal counsel, stated a hearing was held with Standard Hearing Officer Jim Dodds and property owners of 123 West Eighth Street. The property owners have 90 days to comply. If they fail to by July 2, 2007, the City may clean up the property and assess any fees to the tax rolls. LIBRARY: Council Member Tom Dragastin moved to increase the mill levy for the Library fund to seven mills by Charter Ordinance. Council Member Meyler Gibbs seconded the motion. Motion carried. Jason Brinegar, attorney, was instructed to draw up Charter Ordinance. ANIMAL CONTROL: Council members asked Jason Brinegar, attorney, to draw up an ordinance for animal control to reflect city employees to deal with issues from 8 a.m. to 5 p.m. during normal business hours and the Sheriff’s department to handle vicious animal issues and also include something for breed specific/vicious animals. Issue to be reviewed next month. DONATION: Council Member Meyler Gibbs made a motion to donate $100 to the USD 108 After Prom from the Alcohol fund. Council Member Randy Wyatt seconded the motion. Motion carried. KANSAS DEPARTMENT OF WILDLIFE AND PARKS: Council Member Meyler Gibbs made a motion to authorize the Mayor to sign the Annual Operation and Maintenance Assurance Statement. Council Member Roxanne Schottel seconded the motion. Motion carried. The agreement is part of the original grant the golf course received and includes maintaining a designated wildlife habitat area south of the fairway of hole one. KMEA: Council Member Roxanne Schottel made a motion to appoint City Administrator Tim Schook as Director 1 to serve on the Board of Directors of the Kansas Municipal Energy Agency for a two year term May 1, 2007 through April 30, 2009. Council Member Meyler Gibbs seconded the motion. Motion carried. CONTRACT: Larry Ditmars has sold his property to Dale Keesecker. Legal Counsel Jason Brinegar is to review the City’s current contract for irrigating from the city lagoon with Ditmars to see if a new contract needs to be drawn up or the existing contract will transfer. HOUSING AUTHORITY: The City received a check of $6,938.63 from the Housing Authority. The Pilot payment is made in lieu of paying taxes and is 10 percent of the rental income less the utilities. INDIVIDUAL COUNCIL MEMBER COMMENTS: Council Member Dawn Kramer stated she received a call from a local citizen requesting that the industrial site be cleaned up. Kramer also asked about a blighted premise located at third and E Streets. City Administrator Tim Schook stated the property was in foreclosure at this time. Council Member Meyler Gibbs stated the billboard east of town is in bad shape. Gibbs also inquired about the vandalism at the public restrooms outside the pool house. EXECUTIVE SESSION: On motion by Council Member Meyler Gibbs that the City Council go into executive session for approximately 15 minutes for the purpose to discuss non-elected personnel. From 8:17 p.m. to 8:32 p.m. Thereupon Council Member Randy Wyatt seconded the motion. Thereupon the motion carried unanimously. On motion by Council Member Dawn Kramer that the Council reconvenes to the regular session at 8:32 p.m. Thereupon Council Member Roxanne Schottel seconded the motion. Motion was declared carried. On motion by Council Member Meyler Gibbs that the City Council go into executive session for approximately 10 minutes for the purpose to discuss non-elected personnel. From 8:33 p.m. to 8:43 p.m. Thereupon Council Member Dawn Kramer seconded the motion. Thereupon the motion carried unanimously. On motion by Council Member Tom Dragastin that the Council reconvenes to the regular session at 8:43 p.m. Thereupon Council Member Dawn Kramer seconded the motion. Motion was declared carried. Council Member Dawn Kramer moved to increase the wage of Tom Zabokrtsky $1.00 per hour to $11.41 moving him to water and wastewater superintendent; and to reduce the wage of Tim Pinnick $1.00 per hour going to $12.07 due to moving out supervisory position. Council Member Roxanne Schottel seconded the motion. Motion carried. LINE SUPERINTENDENT: City Administrator Tim Schook discussed filling the line superintendent position. Schook will advertise and contact journeyman linemen that have ties to Washington. POWER PLANT: With the downsizing of operating hours at the power plant the Council stated one city employee would be laid off effective May 1, 2007. ORIENTATION: City Administrator Tim Schook told the Council he would like to have an electric orientation meeting for new Council members and the Mayor prior to the May 9 meeting. GOVERNING BODY INSTITUTE: The League of Kansas Municipalities Governing Body Institue is May 4-5 in Topeka. Tim Schook, city administrator, stated this is a very informative meeting for new Council members and Mayors and a nice refresher for existing members. Those interested in attending should let Schook know. POOL: The 2007 lifeguard pay rates and pool rates were reviewed. ESB: City Administrator Tim Schook stated he has met with Fire Chief Mike Hattesohl about using the fire department bays for the Hughes wedding reception. The firemen have a list of concerns and Schook will meet with Hattesohl and Rural Fire Chief Jerry Alldredge to address them. PROPERTY: The City may foreclose on property that is more than three years in arrears on property taxes according to Tim Schook, city administrator. Schook asked the Council if they would like to pursue. The Council asked Schook to find out how many properties there were and report back. Legal Counsel Jason Brinegar suggested sending letters to landowners pointing out the city’s right to foreclose before taking any action. KMU: The Kansas Municipal Utilities conference will be May 2-4 in Wichita. Those wishing to attend are to contact Schook so registration and reservations can be taken care of. PROCLAMATION: The Month of April is Fair Housing Month. Council Member Meyler Gibbs made a motion authorizing the Mayor to sign the Proclamation declaring April as Fair Housing Month. Council Member Randy Wyatt seconded the motion. Motion carried. BALL PARK CONCESSION: The Council will offer Lori Cook the option to run the ball diamond concessions with the City receiving 17% of the profit. NCRPC: North Central Regional Planning Commission will meet April 26 with a housing developer on a proposal for housing in their jurisdiction. City Administrator Tim Schook stated the Council is welcome to attend the meeting. Schook stated he has talked to two developers and they are not willing to take on the entire project. They will partner with the City. This means the city buy the property and develop the infrastructure. The City could develop a special assessment and add it to the property taxes or the property owner could have the choice of paying those costs up front. The City also would have the option of charging for the lot on top of that. PROPERTY: The deed is prepared for Michael D. and Kimberly A. Schuessler and will be filed on the property located at 317 West Seventh. GRANTS: Council Member Tom Dragastin made a motion to adopt Resolution 2007-3, Resolution of Support and Administration. Council Member Dawn Kramer seconded the motion. Motion carried. WHEREAS: A RESOLUTION DECLARING THE ELGIBILITY OF THE CITY OF WASHINGTON, KANSAS, TO SUBMIT AN APPLICATION TO THE KANSAS DEPARTMENT OF TRANSPORTATION FOR USE OF SAFE ROUTES TO SCHOOLS FUNDS SET FORTH BY SAFETEA-LU FOR THE SAFE ROUTES TO SCHOOLS PROJECT IN WASHINGTON, KANSAS, AND AUTHORIZING THE MAYOR TO SIGN THIS APPLICATION. STREETS: Council Member Roxanne Schottel made a motion to allow First National Bank to block off C Street from First to Second Street for the 2nd annual Fall Fest September 15. Council Member Meyler Gibbs seconded the motion. Motion carried. POWER PLANT: City Administrator Tim Schook stated he and Power Plant Superintendent Terry Morse are working on a plan for dispatching personnel in the event of an emergency. The proposed power plant shifts will be two people from 8 a.m. to 5 p.m. and one person from Noon to 8 p.m. Employees shall be given an hour lunch break. Letters will be sent to electric utility customers to inform them of changes in operation at the power plant. Business cards and magnets will provide contact information in case of emergencies. Schook reported the power plant will purchase an answering machine and he is looking into the purchase of two cell phones to be used for on-call employees: one for the water/sewer department and the other for the electric department. Legal Counsel Jason Brinegar asked if the City has a cell phone policy and it was determined there is not. Brinegar will work on a policy. EMP #2: Council Member Tom Dragastin authorized the Mayor to sign the MKEC/KMEA Interconnnection and Power supply Agreement for Energy Management Project 2 contingent upon Legal Counsel Jason Brinegar’s approval. Council Member Meyler Gibbs seconded the motion. Motion carried. Lance Boyd, KMEA, and Joe Herz, Sawvel and Associates, will meet with the Council at 7 p.m. Monday, May 9 for an in depth presentation on the EMP #2 stated Tim Schook, city administrator. Schook gave the Council a letter on the sale of Aquila to MKEC that was official as of April 1, 2007. Council Member Dawn Kramer made a motion authorizing the Mayor to sign Amendment 1 to Municipal Interconnection Contract dated October 17, 1989. Council Member Randy Wyatt seconded the motion. Motion carried. WIND ENERGY: The Council received a copy of a letter from Lawrence Herrs concerning the wind generator he has installed. SEWER LIFT STATION: Tim Schook, city administrator, is waiting to hear back from BG Consultants on the main sewer lift station replacement. ATV’s: City Administrator Tim Schook told the Council he was asked if the they would be interested in developing an ordinance for use of all-terrain vehicles on city streets. The rules implemented would be: 1) helmets must be worn by all riders under the age of 18; 2) minimum of a 4’ orange identification flag mounted to the ATV; 3) liability insurance; 4) limited to operation between sunrise to sunset. The Council asked Legal Counsel Jason Brinegar to draw up an ordinance. B STREET: Council Member Tom Dragastin brought up the disrepair of B Street. Tim Schook, city administrator, asked the Council if they wished for him to move forward and present options. Schook also asked about funding for the project. HOUSING DEMOLITION: Mayor Travis Kier opened one bid and reviewed another bid received by fax for the housing demolition program. Council Member Tom Dragastin moved to accept the low bid of $85 per hour from Orval Jueneman Dozer Service, Inc., Hanover. Council Member Roxanne Schottel seconded the motion. Motion carried. The four houses slated for demolition are 211 West First, 126 West Eighth and 117 and 119 West Eighth and 126 West Eighth Street. CURB AND GUTTER PROGRAM: City Administrator Tim Schook told the Council Midwest Materials by Mueller Inc., Hanover, will begin replacement this week on curb and gutter in three areas. CITYWIDE CLEANUP: Citywide clean-up will be April 26. The City crew will begin on the south end of town and work north picking up appliances, furniture, mattresses, computers, etc. Not included are normal household trash, tires or construction and demolition material. Residents may take items to the County landfill April 28-28 free of charge. KRWA: Council Member Dawn Kramer informed the Council that City Administrator Tim Schook received the 2007 Administrator of the Year award from the Kansas Rural Water Association at the Kansas Rural Water Show March 28. ADJOURNMENT: Council Member Roxanne Schottel made a motion to adjourn. Council Member Dawn Kramer seconded the motion. Motion carried. SPECIAL MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: APRIL 16, 2007 The Governing Body of the City of Washington, Kansas, met in Special Session in the usual meeting place in said City on Monday, the sixteenth day of April, 2007, at 7:00 P.M. with the following members present: Council Members Tom Dragastin and Randy Wyatt. Absent: Council: Mayor Travis Kier and Council Members Roxanne Schottel, Meyler Gibbs and Dawn Kramer. Also present were City Administrator Tim Schook; City Clerk Denise Powell; Legal Counsel Jason Brinegar, Galloway, Wiegers and Brinegar, PA; Harold Jones, Justin Cordry, Gene Martin, Herb Dyck and Terry Morse, power plant superintendent. No action was taken. REGULAR MEETING, COUNCIL CHAMBERS; WASHINGTON, KANSAS; DATE: MAY 7, 2007 The Governing Body of the City of Washington, Kansas, met in Regular Session in the usual meeting place in said City on Monday, the seventh day of May, 2007, at 7:00 P.M. with the following members present: Mayor Travis L. Kier; Council Members Tom Dragastin, Randy Wyatt, Meyler Gibbs, Dawn Kramer and Roxanne Schottel. Absent: None. Also present were City Administrator Tim Schook; City Clerk Denise Powell; City Attorney Jason Brinegar; Bill Hays, Washington County News; Colleen Hillyer, Harold H. Jones Jr., Justin Cordry, Gene Martin, Herb Dyck and Stanford Stamm, all of Washington; Rob Peschel, Cohorst Engineering, Marysville. Mayor Travis Kier called the meeting to order at 7 p.m. Xerox copies of the minutes of the previous regular meeting of Monday, April 2, 2007, and special meeting of Monday, April 16, 2007 were given to the Mayor and each Council Member for review. Council Member Meyler Gibbs moved to approve the minutes. Council Member Randy Wyatt seconded the motion. Motion carried. SWEARING IN: Denise Powell, City Clerk, swore in Harold H. Jones Jr. as mayor and Justin Cordry and Gene Martin as council members and they signed their loyalty to oath. PRESENTATION OF PLAQUES: City Administrator Tim Schook presented plaques to outgoing Council Members Roxanne Schottel and Dawn Kramer and outgoing Mayor Travis Kier for their years of service. STORM: City Administrator Tim Schook stated the City received a fair amount of damages from the storm early Sunday morning, May 6. Several power poles were damaged and the City was forced to generate power. Schook stated Dale and Lila Keesecker were still without power due to the rising water and being unable to access the power pole. Schook stated he might need to bring in riprap and rock to make a road to do the repairs. Jueneman Dozer Service has assisted the City with equipment in making repairs. As of Council time, the City was awaiting the arrival of Mid Kansas Electric Corporation personnel to remove the padlock off the switch so the City could go back on MKEC power and discontinue generation of City power. The City received damage to a couple of buildings, according to Schook. WIND ENERGY: Herb Dyck and Stanford Stamm, Washington, asked the Council and Mayor to seriously consider and encourage wind as a reliable source of energy. Dyck stated that wind is a clean source of power and extremely plentiful in this part of the country. “Wind farms where they have been instigated are successful,” according to Dyck. Bob Johnson, MKEC/Sunflower Electric, visited with the Council about how wind energy affects the grid. Johnson is involved in the operational issues associated with wind energy on the Smoky Hill Wind farm. Johnson stated all wind energy requires some form of subsidy. Municipalities are not eligible for all subsidies. Wind farms need to be in a location with a consistent wind. You have to make sure when you get wind energy you want it and need it and must be able to offset the times you don’t want it. If you shut the wind turbines down you must pay for the down time. Wind energy is not a capacity resource and must have generating capacity to equal it. Modern day wind turbines, 1-1 ½ megawatts, are most economical today. Capital costs over 2 million dollars a piece for the turbine only this doesn’t include the line connection or sub stations. Life expectancy is 20 years. APPROPRIATION ORDINANCE NO. 2007-5 “AN ORDINANCE ALLOWING FOR PAYMENT OF THE CITY’S BILLS AND DEBITS.” Thereupon on motion made by Council Member Tom Dragastin moved for its adoption, that the City Clerk is hereby authorized and directed to issue payroll Check Numbers 3489 through 3554; warrant Check Numbers 33840 through 33934; and Wires -25 through -26 in payment of just bills and claims against the City and debit the appropriate fund for each expenditure. Thereupon Council Member Meyler Gibbs seconded the motion. Thereupon the motion carried. AMBULANCE: City Administrator Tim Schook and Council Member Meyler Gibbs stated a date had not yet been set for a meeting with other governing bodies concerning increased county funding for ambulances services. Schook stated he hoped to have a report by the June meeting. UTILITY BILLING: Tim Schook, city administrator, said he would like to have an electric rate study done after the City gets a new contract with EMP November 1. Schook also said a water and sewer study rate study needs to be done and the ordinances need to be redone and combined into one utility ordinance. ZONING: A proposed zoning ordinance has been given to Jason Brinegar for review and comment, according to Tim Schook, city administrator. 15/36 PROJECT: Kansas Department of Transportation (KDOT) engineers have reviewed drawings and made changes according to Jason Brinegar, city attorney. The City is moving ahead on engineering and waiting on the new drawings from KDOT. Brinegar said the land acquisition for the land owner on the east has requested to relocate their home. LIBRARY: Council Member Randy Wyatt made a motion to adopt Charter Ordinance No. 11 to increase library funding up to 7 mills. Council Member Meyler Gibbs seconded the motion. Motion carried. Voting yea were Gibbs, Cordry, Wyatt, Dragastin and Martin. ANIMAL ORDINANCE: Council members reviewed the animal ordinance with Jason Brinegar, attorney, who will make changes and present at the June meeting. POOL COMMITTEE: City Administrator Tim Schook stated pool committee members will attend the June council meeting to discuss ways to fund a new pool. IRRIGATION FROM LAGOON CONTRACT: Jason Brinegar, attorney, informed the Council that language in the original agreement with Larry Ditmars for irrigation from the lagoon states “shall be binding upon the parties, their heirs, successors and assigns.” Ditmars has sold his equipment and property to Keesecker and the contract will transfer to Keesecker. Brinegar stated the City needs to make sure Keesecker is aware the contract exists and understands the terms. EXECUTIVE SESSION: On motion by Council Member Tom Dragastin that the City Council go into executive session for approximately 10 minutes for the purpose to discuss non-elected personnel. From 8:50 p.m. to 9:05 p.m. Thereupon Council Member Meyler Gibbs seconded the motion. Thereupon the motion carried unanimously. On motion by Council Member Meyler Gibbs that the Council reconvenes to the regular session at 9:05 p.m. Thereupon Council Member Randy Wyatt seconded the motion. Motion was declared carried. LEGAL COUNSEL: Galloway, Wiegers & Brinegar, P.A. presented a Legal Representation Agreement at the April meeting and Ryan and Mullin were asked to present an agreement for the May meeting. Both agreements were reviewed. Council Member Meyler Gibbs made a motion to accept the contract from Galloway, Wiegers & Brinegar, P.A., as legal counsel for the City of Washington. Council Member Tom Dragastin seconded the motion. Motion carried. MAYOR APPOINTMENTS: Mayor Harold H. Jones Jr. read his recommended appointments. Council Member Tom Dragastin made a motion to accept the Mayor’s appointments. Council Member Gene Martin seconded the motion. Motion carried. CITY OF WASHINGTON OFFICE OF THE MAYOR WASHINGTON, KANSAS Appointments recommended by the Mayor, Harold H. Jones Jr., Regular meeting, May 7, 2007 Approved at the May 7, 2007 City Council Meeting Streets, Alleys & Storm Sewers Tom Dragastin Library, Parks & Rec. & Island C Meyler Gibbs Swimming Pool, City Hall & Friendly Corners Justin Cordry Ambulance, Fire, Cemetery Randy Wyatt One Year TermCity Administrator Timothy Schook City Attorney Galloway, Wiegers & Brinegar, P.A. City Clerk Denise Powell City Treasurer Colleen Hillyer Municipal Judge Paul L. Monty Cemetery Sexton Greg Metz Fire Department Chief Mike Hattesohl Fire Department Assistant Chief Jeff Welch Civil Defense Coordinator Mike Hattesohl Fair Board Coordinator Gene Martin Municipal Golf Course Coordinator Meyler Gibbs Official City Newspaper Washington County News Official City Depository First National Bank & United Bank & Trust
Library Board 4 Year Term (7 Members)(May only serve 2 consecutive terms-then after a 2 year lapse may serve again.)Mary Leck 05-04-98 through 04-30-08 2nd Term Filled unexpired term of Bill Hays from 1998-2002Jim McBeath 05-04-00 through 04-30-08 2nd Term Filled unexpired term of Pauline Wells from 2000-2002 Clifford Stewart 05-01-04 through 04-30-08 1st Term Betty Kastl 05-01-04 through 04-30-08 1st Term Beverly Finlayson 05-03-05 through 04-30-09 2nd Term Beverly Nichols 05-01-07 through 04-30-11 1st Term
Housing Authority Appointment 4 Year Term |